Islesboro Preschool By-Laws | january 16, 2024
Article I: Name of the Organization
The name of this organization is the Islesboro Preschool. (IPS) This organization shall have a seal in the following form.
Article II: Purpose
IPS is organized as a non-profit corporation to support early learning initiatives in Islesboro, Maine, including summer programs and the operation of a preschool for children six months to six years old and any other programs established by the Board of Directors (BOD). All funds collected shall be used for the above stated purpose.
Article III: Board of Directors
Section A: General Duties
The board of directors will be responsible for all aspects of the operation of IPS, including but not limited to the establishment of a long term strategy, establishment of an annual operating plan, hiring and management of all staff, establishment of proper controls to ensure compliance with all legal and regulatory requirements, maintenance of insurances and other protections for children, members, staff and directors. The board or their designee(s) may enter into contracts and make payments on behalf of the IPS and will ensure that proper financial controls are in place.
Directors will not be paid for their Board service but may be reimbursed for expenses incurred on behalf of the corporation.
Section B: Number, Tenure, and Qualifications
The board will consist of a minimum of four (4) and a maximum as determined by the BOD based on the needs of the corporation.
Section C: Meetings
The board of directors will meet at least five times during the year at a time and place on Islesboro to be determined, or via video conference, at least 30 days in advance of any meeting. Changes in meeting locations or times made within 30 days of a planned meeting require agreement of a majority of Directors. Additional director’s meetings can be called at the discretion of the President or by a majority vote of Directors.
Section D: Attendance and Voting
Each director may attend and vote in person or on a telephone call, webcast, or other live electronic form of communication. A Director who is unable to attend a meeting may give their proxy to another director if done so in writing prior to any vote.
Section E: Action without a meeting
The board of directors may take action on any matters within their authority without a meeting, if that meeting is waived by all directors and a written record of each director’s vote is recorded. As with all matters that come before the board of directors, a simple majority of votes is sufficient to pass any motion.
Section F: Quorum
When the BOD numbers less than seven, a presence of three directors, either in person or electronically, will constitute a quorum. With a full board of seven, the presence of four directors will fill a quorum.
Article IV: Board Positions and Committees
Section A: President
The President will preside over board meetings and be responsible for ensuring the board complies with the corporation’s Articles of Incorporation, By-Laws, and other governing documents.
Section B: Secretary
The Secretary will ensure that all regulatory documents are properly filed, minutes of all meetings are recorded, approved and maintained, and communications with members are accurate and timely.
Section C: Treasurer
The Treasurer will be responsible for establishing banking and other financial services to be performed on behalf of the corporation, will ensure that accurate books are maintained at all times, that payrolls are administered accurately, and that all taxes are paid in full on a timely basis. S/he will establish a budget, monitoring performance, taking corrective action when necessary. S/he will be responsible for signing checks on behalf of the corporation consistent with controls established by the BOD. These responsibilities will be in partnership with the Executive Director.
Section D: Committees
The Board may create ad hoc committees as determined necessary to assist the board as it conducts its operations.
Article V: Executive Director
The BOD may appoint an Executive Director to oversee operations established by the BOD. This position will be a paid position with qualifications and compensation determined by the BOD. An Executive Director will be a member of the BOD and may serve as an officer as determined by the BOD.
Article VI: Fiscal Year
The fiscal year of this corporation will begin on July 1 and end on June 30 the following year.
Article VII: Amendments
These by-laws may be altered, amended, or repealed to the affirmation of a vote of not less than 2/3 of the board members or as provided by the laws of the State of Maine.
These Articles of the Corporation or by-laws of the Islesboro Preschool are being amended to meet the growth of the corporation. Adopted by the Membership of the Islesboro Preschool which was incorporated in 1981, we hereby accept these changes and revisions made this sixteenth (16) day of January, 2024.